Museums and Not-for-Profits

The majority of museums or not-for-profit organisations who wish to implement Digital Asset Management solutions need to make a case for obtaining funding before they can initiate projects.

We have experience of helping not-for-profit organisations to secure funding.  In particular, we can help you build a case that will address many of the key areas that awarding bodies will expect to see in your plan:

• Auditing existing assets and current methods of storage
• Risk analysis and mitigation plans
• Review of possible DAM systems and vendors (suppliers)
• Assessment of the options for licensing of assets and the organisational implications.
• Technical analysis (hosting options, integration supplier systems etc)
• Adoption and change management
• Ingestion of the existing archive
• Designing a taxonomy and metadata schema
• Cataloguing/metadata processes (with the system)

We can provide an outline project plan which you can include with your bid documentation.  If you do secure funding, we can help you to implement the plan and deliver an operational DAM solution.  The deliverables include:

• Audit report describing the steps you need to audit and record your existing asset collection
• Vendor selection guidance report, including example RFP
• Outline technical architecture
• Recommendations and best practice reports about asset ingestion and taxonomy design (along with resources to help create an in-house taxonomy for use with the DAM)
• Revenue generation opportunities report
• Risk management plan and risk schedule
• Adoption and change management plans